How to Achieve Digital Document Transformation

Submitted by Melissa Michels on Mon, 08/08/2022 - 11:06
digital transformation concept art

You've probably heard of digital transformation--but have you heard of digital document transformation? Here's a closer look at this unique evolution, what it means for your business, and which document solutions can help you get there.

Digital Document Transformation Basics

Before we jump into the details about document solutions and how they help digitize your business, let's take a step back and brush up on the basics. Here are a few key things to know about digital document transformation:

What is digital document transformation?

Digital document transformation is like any other digital transformation project, except this one starts in a very clear place: your data. Many companies feel like this is the best way to begin their digital transformation; after all, you use documents every day--why not start from the center and work outward?

When you start your company's evolution with digital document transformation, you're prioritizing a huge project and turning it into something manageable. You also get all the benefits of digitized documents without waiting for other systems to be transformed first--and that's great news for security, communication, efficiency, and more.

Why is it important?

You probably know how inefficient it is to try running a modern business on paper. The truth is that paper is expensive, difficult to secure, and frustrating to deal with, especially in an increasingly digital and remote world. Digital document transformation helps address these problems by bringing your files into the online world and making them more accessible, efficient, and useful. Digitization isn't just a way to do all your paper tasks on a computer or mobile device; it actually improves your procedures and gives you better, faster, smarter, and easier ways to do everyday document tasks.

What are the benefits?

There are plenty of benefits associated with digital document transformation. Here are just a few:

  • Improved communication.
  • Stronger security.
  • Better organization.
  • Less wasted time.
  • Less wasted money.
  • More utilization of digital tools.
  • Improved remote or hybrid work capabilities.
  • Simpler customer service.
  • Streamlined workflows.

At the end of the day, digital document transformation is the future of data--so there's no reason to hesitate.

Choosing Document Solutions for Digital Transformation

Now that you know what digital document transformation is, it's time to explore some of the document solutions that can help you get there. Here are just a few necessary tools for your transformation project:

Print equipment

Although digitization seems like an excuse to get rid of all your printers, the truth is that you'll still need the right print equipment during a digital document transformation project. That's because document digitization is often about knowing when to print instead of quitting altogether--so when it's time to make a hard copy of something, you still need an efficient machine to help get the job done.

Document capture

Document capture is one of the most important document solutions when it comes to a transformation project. It's not enough to just scan files and hope for the best; you need a system, a fleet of powerful devices, a way to automatically send newly digitized documents to the proper storage area--the list goes on. On top of all that, you need to ensure you're capturing data accurately and securely, which means innovative document capture is the way to go.

Document storage and retrieval

Once your files are digitized, you'll need a system to organize them. Document storage and retrieval should be one of the first things on your list--not just because it helps simplify your project from the beginning, but because it keeps you from digitizing your documents only to lose track of them in the online world. With the proper storage and retrieval solution, you'll be able to locate any file in seconds, add multiple levels of file security, share content at the click of a button, and more.

In conclusion, digital document transformation is the future of file management and your business. With the right document solutions at your disposal, you can get started on this big project right away.

Ready to see what the future has in store? Contact us today for help choosing document solutions that can get you there!