Managed Print Saves Nonprofits Time, Money, & Headaches

Submitted by Melissa Michels on Thu, 07/08/2021 - 12:52
happy team of different nationalities holding hands together, non profit organization concept of working together as a team with business solutions like managed print services

Non-profit organizations face many unique challenges, but perhaps the biggest hurdle is finding efficient ways to fulfill the mission without emptying the bank account.

For many non-profits, the answer has been to start with managed print services, which can be easy and affordable.

What is Managed Print?

Managed print is a popular service that many organizations use to control workflows, print output, and print-related costs. It's a solution that addresses the specific pain points in your organization by taking a holistic approach to the print environment.

Since not all non-profits are organized like businesses, it can seem strange to rely on business solutions, but managed print services isn't just about workflows and office spaces. It's a savvy, adaptable solution that allows organizations of all kinds to manage their work environments by starting at the printers.

Here's How it Works:

  1. Your managed print provider works with you to perform a print audit. This is a chance to analyze how everything functions in your non-profit from budgets to printer settings and how they can be better optimized.
  2. Using data from the print audit, your provider recommends targeted solutions and cost-effective tools.
  3. As you implement changes, you have the power and flexibility to change directions depending on how things fit into your non-profit's mission and environment.

Perhaps the best part of managed print is that it adapts to your unique needs--meaning that it will never be "cookie-cutter." Instead, it grows and changes with you and reflects the values, goals, and mission of your non-profit.

Why Managed Print for Nonprofits?

Now that you know what managed print services are, here are a few reasons it's a good choice for your non-profit organization.

It simplifies healthy budgets.

Nonprofits often have limited budgets and must make the most of their resources. Managed print services can help nonprofits reduce their printing costs by optimizing their printing infrastructure, reducing waste, and negotiating better pricing for supplies.

Juggling a long list of tasks with a tight budget can be challenging. Managed print helps by identifying and eliminating unnecessary printing and supply ordering, you simultaneously create a healthier, more predictable budget for things like ink, paper, and energy.

It helps you work smarter, not harder.

In non-profits, every second is valuable, and managed print helps you put those seconds to good use. Rather than introducing complicated, long-winded solutions, managed print makes it possible to boost efficiency, helping you choose tools that will fit right into your culture and environment. Efficiency and optimization translate to cost savings, time savings, and a better ability to focus your attention on your core mission. 

Additionally, managed print can help improve document security if you handle sensitive information such as donor information and financial data. By implementing secure printing solutions, such as requiring user authentication before printing and encrypting documents, you can help protect against unauthorized access.

And, if your nonprofit has a focus on sustainability and reducing their environmental impact, managed print services can help. Nonprofits reduce their carbon footprint by implementing energy-efficient printing solutions, reducing paper waste, and promoting responsible disposal of printing supplies.

It removes printer-related stress.

Don't waste time stressing out over machines. Instead, let managed print help you optimize your fleet! Fleet optimization includes changing settings, reorganizing devices, and even budgeting for upgrades to make life a little (or a lot) easier. Plus, the time savings you'll get by offloading printer management means you can devote your time elsewhere—where it's needed to serve your organization. 

Managed print also provides proactive maintenance, help desk support, and rapid response times to minimize downtime and ensure that nonprofits can continue to operate smoothly.

In conclusion, managed print helps nonprofit organizations save money by introducing tools, solutions, and changes that are based on personalized data.  Ultimately, managed print will help you fulfill your mission without breaking the bank.

Want to learn more about managed print services? Looking for other solutions designed for non-profit organizations? Contact us today to get started!