How Managed Print Services Helps Education

Submitted by Melissa Michels on Tue, 08/10/2021 - 12:41
Classroom full of empty desks

Schools print, scan, copy, and fax with the best of them--but despite this, schools often feel like managed print services are for traditional business settings rather than educational institutions. The truth is that, while managed print may look a little different in the classroom than in the office, it's just as comfortable--so here's a look at managed print services for education!

Next Gen Managed Print

If you think you know managed print, think again. Next Gen Managed Print Services make outsourcing a breeze--and it fits so smoothly into the classroom that you might just feel like giving all your printers an A+.

Here's everything you need to know about the next generation of managed print services and how it fits into education!

What is managed print?

Managed print services is a solution that allows you to outsource print needs, big and small. You work side-by-side with a provider to choose tools, solutions, and targeted changes that make printing into a "superpower" rather than something teachers, staff, and students shudder at.

How does it work in schools?

Although managed print sounds like a business solution, it's just as comfortable in the classroom. For example, managed print:

  • helps you schedule regular maintenance, which eliminates printer downtime and improves efficiency for your busy teachers
  • helps you understand your budget, which leads to savings in ink, toner, paper, energy, and more
  • protects your devices, meaning that teachers can safely use mobile or personal devices to connect to printers and get the job done their way
  • eliminates frustrations, giving you 24/7 access to print experts who can answer questions, troubleshoot, and help keep those pesky printers in line

Why Managed Print for Education Institutions?

The best news about managed print is that it's packed with benefits tailor-made for schools. Here are just a few:

It saves money. 

Budgets are tight--but luckily, Next Gen Managed Print is all about saving money without cutting corners. By helping you understand your school's budget and print environment, managed print creates money-saving opportunities that don't force students, teachers, or staff to jump through hoops.

Education institutions, particularly universities and colleges, often have a large number of printers and copiers spread out across their campuses. Managed print services can help institutions reduce printing costs by providing cost-effective printing solutions, such as setting up default duplex printing or using ink-saving modes. MPS providers can also help institutions reduce expenses by managing the supply and maintenance of printing equipment.

It saves time. 

Your teachers are juggling a lot of work, and printers should never be one more thing they to worry about. Managed print helps catch and eliminate minor issues before they become catastrophes, saving a lot of time down the road--and it also streamlines workflows and helps you put printers to work for you (rather than the other way around).

Managed print services also help education institutions streamline their printing processes, reducing the time and effort required to handle printing equipment and supplies. MPS providers can also offer services such as printer fleet optimization and proactive maintenance to minimize downtime and improve productivity.

It offers better security and sustainability. 

Education institutions often deal with sensitive information, such as student records and financial information. Managed print services can help institutions improve their printing security by implementing secure printing solutions, such as requiring user authentication before printing, and encrypting documents to protect against unauthorized access.

Plus, many districts and institutions are increasingly focused on sustainability and reducing their environmental impact. Managed print services can help institutions reduce their carbon footprint by implementing energy-efficient printing solutions and reducing paper waste through features such as default duplex printing and print release.

It makes life easier. 

At the end of the day, managed print services help education shine. By taking away concerns over budgeting, efficiency, security, and more, this solution is always there to help your school make the grade.


Managed print services are a whole lot more than a business solution. It fits seamlessly into classrooms and schools, helping save time and money while cutting out frustration--not to mention, it solves problems before they're even problems at all. Next Gen Managed Print truly deserves an A+!

Want to learn more about managed print services? Looking for more education solutions? Contact us today for all the help you need!